Understanding the Assets Manager

The Assets Manager is where you manage the images and files you've uploaded to your Agillic instance. Create folder structures, rename, and delete resources easily.

You will in this article find information about:

• Navigating the Interface
  • Images and Files 
• Moving Files
• Uploading New files
• Supported File Formats

Navigating the Interface

When mousing-over the Assets Manager a dropdown will show you five different folders: Images and Files, Library Blocks, Text Resources, Web Applications and Templates. 

Images and Files 

Within Images and Files in the left sidebar, there's a content tree containing a list of folders. The folders store the images and files in your Agillic instance. The top three folders allow you to show either All Files, Recently Uploaded Files, and Favourites (items marked as favourites, see below).

Besides these, you can create your own folder structure. Once you click on a folder, its subfolders appear below it. Also, the contents of the folder appear in the main portion of the screen. The contents could be more folders, which are displayed at the top of the screen, or the files themselves. If you need to find a specific file, you can search the entire Assets Manager with the search field.

Different folders in the Content Tree

You can also rename files, delete them, or create new folders by clicking the three-dot icon next to each folder name in the left sidebar. The three-dot icon becomes visible when you hover over a file/folder name or thumbnail. If you create a new folder, it appears as a subfolder of the folder you had selected.

You can also create a new folder by selecting 'New folder' in the bottom left corner of the screen. This will also create a subfolder of the folder you had selected.

Hovering over a folder, and click the three-dot icon to reveal more options 

You can rename and delete folders or files from the main portion of the screen too. Again, a three-dot icon appears when you hover over a folder or item. Select either 'Rename' or 'Delete'. Alternatively, when you're in grid view, you can select 'Select multiple' and click on all the files you wish to delete. Then, select 'Delete' selected in the right sidebar.

There's also the option to 'Select all' or 'Exit selection mode' at the top of the screen. In list view, select the checkboxes to the left of file names and then press 'Delete' in the right sidebar.

When you select a folder or file in the main portion of the screen, you can see information about it in the right sidebar. The information includes:

• Its dimensions (images)
• Its size (files and folders)
• The upload date (files) or creation date (folders)
• Who it was uploaded by (files) or who it was created by (folders)
• When it was last modified (files and folders)
• Who it was last modified by (files and folders)
• The path of the item, the file will open in a new tab (files)
• Its references, where it has been used in a communication (files)

In the right sidebar, you also have a number of icons which help you manage your resources. By clicking the corresponding icons, you can preview the item, rename the item, favourite the item, and delete the item.

Clicking on an image to reveal information about the specific file

Moving Files

To move resources, simply select the desired files and then click and drag them to their new location.

Uploading New Files

To upload new files to your Agillic instance, you have two options:

• Drag and drop files into the main portion of the screen.
• Select the 'Drag and drop files here or click to browse' button in the centre of the screen. This will open your computer files.

If a file is intended to be inserted into an email or web page, make sure to upload the files in a format that is supported by a wide range of email clients and browsers. Please note that there is a 100MB limit for single file uploads to the Assets Manager.

A loading bar at the bottom of the screen keeps you updated with the progress of your upload. Once you've uploaded a file, it will appear in the folder you had open.

Note: Compared to when media files were stored in the Media Browser, it is no longer necessary to publish your media files in the Assets Manager before you can make use of them. However, if you overwrite the media files in the Assets Manager, this change must be published before the overwriting takes effect.

Supported File Formats

The following table contains the available file formats supported by the Assets Manager.